About CloudLabs:

CloudLabs Inc was founded in 2014 with the mission to provide exceptional IT & Business consulting services at a competitive price, to help clients realize the best value from their investments.

Within a short span, CloudLabs evolved from pure-play consulting into a transformative partner for Business Acceleration Advisory, Transformative Application Development & Managed Services - enabling digital transformations, M&A transitions, Automation & Process-driven optimizations & complex Integration initiatives for enterprises across the globe.

As a Strategic Planning & Implementation Partner for global companies, CloudLabs has seen a 200% uptake in winning high-value, high-impact and high-risk projects that are critical for the business.

Please write & follow us here:

Website: cloudlabsit.com

LinkedIn: CloudLabs Inc

What we offer:

• We welcome candidates rejoining the workforce after career break/parental leave and support their journey to reacclimatize too corporate.
• Flexible remote work.
• Competitive pay package.
• Attractive policy, medical insurance benefits, industry leading trainings.
• Opportunity to work remotely is available.

Experience: 5+ years of experience

Location: Canada (preferably at the company's Canadian office)

Reporting To: CEO and Leadership Team

Company Size: ~250 employees

Industry: IT Consulting

Global Presence: India, United States, Canada

Job Overview:

We are seeking a highly organized and resourceful Shared Personal & Executive Assistant to support the Leadership Team in both professional and limited personal capacities. This role involves managing schedules, coordinating meetings across time zones, handling confidential communications, and ensuring smooth day-to-day operations for senior executives. The ideal candidate will be proactive, detail-oriented, and capable of juggling multiple priorities in a fast-paced, global environment.

Key Responsibilities:

Executive Support:

• Manage calendars, appointments, and meeting logistics for multiple leaders.
• Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
• Support cross-functional collaboration by acting as a liaison between leadership and teams across Canada, US, and India.

Administrative & Operational Support:

• Assist with preparation of reports, presentations, and business documents.
• Track key deliverables, project timelines, and follow-ups on behalf of the leadership team.
• Support HR, Finance, and Operations teams with executive-level documentation and approvals.

Travel & Logistics:

• Plan and manage complex travel itineraries, visa processes, and accommodations for leadership team members.
• Coordinate logistics for leadership participation in global meetings, conferences, and events.

Communication & Confidentiality:

• Draft and manage professional correspondence and internal communications.
• Maintain confidentiality of sensitive business and personal information.
• Screen and prioritize emails, calls, and messages for the leadership team.

Personal Assistance (Limited Scope):

• Assist with occasional personal tasks such as travel planning or event coordination for leadership team members.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field.
• 5+ years of experience supporting senior executives or leadership teams.
• Excellent written and verbal communication skills in English.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office, Google Workspace, and collaboration tools like Zoom, Teams, Slack.
• Experience working in a global or multi-time-zone environment is a plus.

Preferred Attributes:

• High level of discretion and professionalism.
• Ability to manage multiple stakeholders and shifting priorities.
• Strong interpersonal skills and a collaborative mindset.
• Flexible with working hours to support global operations.