Job Title: Remote Administrative Coordinator

Location: United States (Remote)


About the Role

Lovett Dental is seeking a highly organized and proactive Remote Administrative Coordinator to join our team. This pivotal role supports our operations by ensuring smooth communication, efficient scheduling, and seamless administrative processes—all from the comfort of your home. If you thrive in a fast-paced environment and enjoy coordinating multiple tasks with precision, this opportunity is for you.

Key Objectives

As a Remote Administrative Coordinator, you will be responsible for managing day-to-day administrative activities that keep our dental practice running efficiently. Your efforts will directly contribute to enhancing team productivity and improving patient experience.

Responsibilities

• Coordinate and manage calendars, appointments, and meetings for multiple team members.
• Serve as the primary point of contact for internal and external communications, including phone, email, and virtual meetings.
• Prepare, organize, and maintain digital records, reports, and correspondence with attention to detail and confidentiality.
• Support onboarding and training processes by assisting with documentation and scheduling.
• Collaborate with various departments to streamline administrative workflows and improve operational efficiency.
• Assist with billing and invoicing tasks, ensuring accuracy and timely processing.
• Manage supply orders and vendor communications as needed.
• Identify opportunities for process improvements and contribute to team projects.

Requirements

• Proven experience in an administrative or coordination role, preferably in healthcare or dental settings.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling software.
• Excellent verbal and written communication skills.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Self-motivated and comfortable working independently in a remote environment.
• High level of discretion and professionalism when handling sensitive information.
• Reliable internet connection and a dedicated workspace suitable for remote work.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience with dental practice management software is a plus.
• Customer service experience is highly valued.

Benefits

• Flexible remote work arrangement promoting work-life balance.
• Competitive salary with opportunities for growth and advancement.
• Comprehensive health benefits package.
• Supportive and inclusive company culture focused on employee well-being.
• Professional development and training opportunities.

Compensation: $28 to $38 per hour.