Part-Time Executive Assistant to the CEO

Location: Nootka Marine Adventures Head Office

Type: Part-Time (20 hours per week)

Start Date: As soon as possible

About Us

At Nootka Marine Adventures, we are passionate about creating unforgettable West Coast experiences. From our guided fishing expeditions to exceptional hospitality, our team takes pride in showcasing the best of Vancouver Island's coastal wilderness.

Our Head Office in Courtenay supports operations across multiple properties and teams, ensuring that every guest experience reflects our commitment to excellence and genuine hospitality.

About The Role

We are seeking a highly organized, proactive, and professional Executive Assistant to support our Chief Executive Officer. Working part-time and based out of our Head Office, Monday to Friday, this position is ideal for someone who thrives in a dynamic environment, handles confidential information with discretion, and anticipates needs before they arise.

Key Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, correspondence, and meeting coordination.
• Act as a communication liaison and gatekeeper between the CEO, leadership team, and external stakeholders.
• Prepare and organize reports, presentations, and internal documents.
• Coordinate travel arrangements and meeting logistics.
• Manage confidential information with the utmost discretion.
• Support special projects and initiatives as needed.
• Maintain professionalism and efficiency in all interactions by representing the CEO and company with excellence.

Qualifications

• Minimum 3-5 years of executive-level administrative experience, ideally supporting senior leadership.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to manage multiple priorities and work independently in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365.
• Discretion, reliability, and a positive attitude.
• Willingness to travel to our resorts when required.
• Familiarity with hospitality, tourism, or marine operations is an asset but not required.

What We Offer

• Supportive and collaborative work culture rooted in respect, professionalism, and fun.
• Competitive wage of $26-$29/hour.
• Extended health benefits after three months of successful employment.

How To Apply

Please submit your resume and a brief cover letter outlining why you'd be a great fit for this role.

Applications will be reviewed as they are received, and we encourage early applications as we're looking to fill this role as soon as possible.